The Humane Society of the United States
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Coordinator, Conferences and Events

The Humane Society of the United States (HSUS), the nation's most effective animal advocacy organization, is seeking a Coordinator, Conferences and Events for the Events department.  The primary purpose of this position is to ensure the successful development, management, and execution of the following events:  Animal Care Expo, Taking Action for Animals, Board Meetings, All-Staff Meetings and other events assigned by the Director. 

This position will be responsible for:

  • Planning, coordinating and execution of high profile conferences and meetings;
  • Managing vendors including food & beverage, printing, shipping, audio/visual, transportation, and other outsourced operations;
  • Producing and maintaining all registration materials including but not limited to: data entry, form development – online, confirmations, receipts/invoices, attendee communications, reminders, name badges, closing out events, website content, and maintaining all appropriate historical and database files for assigned events;
  • Responding to attendee inquiries/requests via telephone, email and in person at conferences and/or events;
  • Assisting volunteer engagement team on the development of staff and volunteer need/schedules for Animal Care Expo and Taking Action for Animals events; will be responsible for organizing and producing pre-event supplies (including monitor packets, signs, forms, etc.) for staff /volunteer hospitality area on-site;
  • Developing content for promotional materials including ads, brochures, emails and website;
  • Managing room-blocks;
  • Providing administrative support for speakers, entertainment, and VIPs during events;
  • Providing efficient and friendly, on-site event support by managing event-day registration and supporting registration team members;
  • Maintaining inventory of event materials and supplies and maintain records for budgeting, invoicing and payments;
  • Assisting in development of post-attendee event evaluations to analyze event performance for future improvement;
  • Staying informed on industry trends and best practices; may assist other departments with event needs as available.

Qualifications and Requirements:

  • Bachelor’s degree in hospitality management or similar field, or equivalent work experience required;
  • Minimum 2 years of conference and meeting planning experience required;
  • Non-profit or Association experience is strongly preferred;
  • Must have superior organizational skills, strong attention to detail and ability to work in a fast-paced environment;
  • Must possess demonstrated ability to coordinate, manage and execute several events at one time;
  • Superior written and verbal communication skills and demonstrated ability to meet deadlines while working independently and/or collaboratively;
  • Proficiency in MS Office and with online registration and database systems; experience with Cvent a plus;
  • Must be able to travel and occasionally work extended hours, including evenings and weekends;
  • Understanding of and interest in animal issues preferred.

Please submit a cover letter and resume using this form or fax to 301-548-7701. This position is based in Gaithersburg, MD.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identify, disability, marital or parental status, or protected veteran status.

EOE

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